Article #70
Stock Keeping module


This module was developed to assist with stock-keeping when livestock is sold mainly
out-of-hand from a central kraal, keeping track of the stock belonging to a 
particular sellers when that stock is sold to a buyer.

Start a new event out-of-hand event
To normal out-of-hand or private sales transactions



ADVANCED > NEW OUT-OF-HAND

Livestock sold by any seller and purchased by any buyer

Shortcut: Ctrl+U

ADVANCED > SPECIAL FUNCTIONS > NEW PRIVATE SALE > BUY

Livestock purchased by and buyer and sold by ourselves (SELF)

Shortcut: Shift+Ctrl+B

ADVANCED > SPECIAL FUNCTIONS > NEW PRIVATE SALE > SELL

Livestock sold by any seller and purchased by ourselves (SELF)

Shortcut: Shift+Ctrl+S




DEFINITIONS


IO

IN - Livestock purchased to kraal

TMP - Livestock sold from kraal without the correct seller specified

OUT - Livestock sold from kraal with correct seller specified

ID

Unique ID for each item in kraal
INID

The "IN" ID an "OUT" item is assigned to
TMPID

The "TMP ID an "OUT" item was divided from

INV
Invoice number
STOCKNAME
STOCKCODE
FlexiAuction item code
EVT
Event Nr
DT
Invoice Date/td>
QTY
Quantity on Hand
QTY
Invoice Quantity
PRICE
Exclusive price for each item
CUSTOMER
CUST
Buyer/Seller
TRANSPORT
Transport amount (Edit directly in grid)
TRANSPORTER
Transport Firm (Edit directly in grid)


Sync from Event

Click [+SYNC EVENT] to transfer all data to this module.

This function will do the following:

For all sellers invoices not yet transferred for this event:
Transfer all livestock grouped by Price, Invoice and Stock type as IN records.
For all buyers invoices not yet transferred for this event:
Transfer all livestock grouped by Price, Invoice and Stock type as TMP records

Assign record to sellers

Right-click on an TMP item and click ASSIGN or press F3
Select the record from the list and specify the quantity to assign to that seller.
Press "All SC" if you want to assign it to a different stock codes
Click SAVE

The quantity will be removed from that IN item, and an OUT record is added.

To correct an assign mistake, right-click on the grid below and click "Unassigned"

Quantity-on-hand report

Right-click on the top grid and select QtyOH report,
this will display all the livestock per seller and stock type at quantity and value.

Advanced
Delete QTY=0 : Permanently remove all items with Zero quantity
Delete ALL : Permanently remove all items (for testing purposes)


FINDING RECORDS

The filter entry box and tick boxes will help you to display only those 
items you want to work with, or to see a subset of the list.

If "IN" is ticked, only IN items is displayed
If "TMP" is ticked, only TMP items will be displayed
If both or neither is ticked, it is ignored

If "QtyBF>0" is ticked, only items with positive Quantities will be displayed
If "QtyBF=0" is ticked, only items with Zero quantities will be displayed
If both or neither is ticked, it is ignored

To display only the record with a specific stock code, select
that stock code from the drop-down list, "<>" will display all stock types.

In combination with above you can also specify the ID, Event, Customer or Invoice
of the goods you want to display.

To find an item by ID, enter "+" followed by that ID
E.g. Show item 2564, type +2564
To find by all items on a specific event, enter "$" followed by that event number
E.g.  To show all for event 20110805@OOH, type $20110805@OOH
To find by all items for a specific customer, enter "@" followed by the customer number
E.g. To show all goods for customer AB01, type @AB01

To find by all items for a specific invoice, enter "/" followed by the invoice number
E.g. To show all items for invoice B-A1-1000, type /B-A1-1000

Click the [BINOCULARS] or press ENTER for selected items to be displayed.

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Please click the link below to read the related article.

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Adding Event Expenses or Income
Change RMLA Rates
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How to get the Beta release
Create an event with lots from another event
How to clear all bids, buyers and prices
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Start capturing lots
Adding a new event
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Assigning buyer numbers
Entering the lot prices
Multiple Buyers
Changing date and currency format
Changing invoice variables
Balancing an auction
Invoice Buyers and Sellers
SUBJECT TO CONFIRMATION
Reprinting Invoices
Making changes to multiple lots
Shuffle Lots
Invoice payment CONTRAs
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How to setup you domain at HETZNER
Transaction Summary
Printing cheques on a dot-matrix printer
Change Paytype on issued invoices
Warehouse
Stock Keeping module
License Verification Code
Change company details for document printing





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