FLEXIAUCTION

Help & Support Knowledge Base

Article #69
Warehouse

The warehouse will enable you to keep a separate list of available
items in your store, this items is moved to an auction when ready,
and returned to the warehouse if not sold on the auction.

WORKING WITH THE WAREHOUSE

Click TOOLS
Click WAREHOUSE

You will be presented with a list of all the goods in your
warehouse, this window will allow you to maintain this goods.

RECIEVE NEW GOODS FROM A CUSTOMER

Click [+NEW GRV]

Specify the date the goods was received,
Select the customer (Seller)
as well as a reference.

Specify all the goods in the list

LINE - a line number
READY (RDY) Y/N (Item is ready to be auctioned (e.g. needs to be washed or repaired first)
STOCKTYPE - The ITEM code, usually "LIV"
TYPE1 - The description of what type of the item is, e.g. "TV" or "HiFI"
TYPE2 - Additional description, usually used for an identification, e.g. registration number
QTY - The quantity of this item you received
RESERVE - The reserve (STC) price if required by seller
COMM% - The commission agreed to with seller that will be deducted,
leave as "EVENT%" is the normal seller commission rates for your auctions apply.

Most auctioneers first capture the received goods into a GRN book,
then afterwards everything is captured from this book onto the system.

If you use such a book, enter the GRV# number from that book,
alternatively click on "AUTO" for the system to assign the next available number
automatically

If you cancel the GRV all captured items will be lost.
Click [+ADD THIS GRV] to save the GRV
A window will appear to allow you to print the GRV
Click [PRINT GRV] to print or [CLOSE] to close the window

All goods must then be labelled accordingly, either by the GRVLN or STOCKID scheme

DEFINITION OF TERMS USED

ID
Each line item in the store will get its own unique identification number, called the STOCK ID,
note however it is possible you might have multiples and want it to be sold as a unit, in this case,
it will have the same ID. e.g. 6 Chairs, and all 6 have stock ID of 1236

GRV
GOODS REVIECED VOUCHER NUMBER, this might be the number from your paper based GRN book
system or a number automatically assigned by the system.

LN
The line item on a specific GRV

GRV/LN
As with the Stock ID above, each line item in the store will ALSO get its own alternative
unique identification number, called the GRV/LINE code, note however it is possible you
might have multiples and want it to be sold as a unit, in this case, it will have the
same ID. e.g. 6 Chairs, and all 6 have stock ID of 234/5

QTY
The quantity on hand of this item in the warehouse

RSV
The reserve price required by the seller for this item (Exc.VAT) for EACH item

RDY
"Y" if item is ready to be auction,

"N" otherwise.

E.g. needs to be repaired, services or washed

COMM
Sellers Commission % that was agreed to be charged to seller when item is sold
Leave as "EVENT%" to use default auction sellers Commission percentage.

GRP
The group an item belongs to in the warehouse.
All items is initially received on Group "0", but can then be moved between groups
There is 10 available groups (the default "0" and then "1" to "9"
You can also think of groups as different sections within your warehouse
e.g. The repairs is all in group 9, the valuables is in group 8, etc.

INVB
The last event the item was purchased (by a buyer), with the quantity purchased at that event

INVS
The last event the item was settled at (to the seller), with the quantity settled at that event

GRVQTY
The original quantity that was received on the GRV for this item

STOCKTYPE
The FlexiAuction stock item code used.

"LIV" = Loose item with VAT,

LIZ = Loose item zero-rated

TYPE1
Goods type description

TYPE2
Goods description for identification, e.g. registration number, serial number ,etc.

LOC
Any item can be at one of these locations at any stage:
WH - In the warehouse
WITHDRAWN - The item is not available, e.g. lost, stolen or withdrawn
Sold -(Event Nr yyyymmdd@xxxx is specified) - ALL items for that line was purchased

FINDING GOODS

The filter entry box and tick boxes will help you to display only those
items you want to work with, or to see a subset of the list.

If RDY="Y" is ticked, only items that is READY will be displayed
If RDY="N" is ticked, only items that is NOT READY will be displayed
If both or neither is ticked, it is ignored

If InWH="Y" is ticked, only items that is in the warehouse will be displayed
If InWH="N" is ticked, only items that is not in the warehouse will be displayed
If both or neither is ticked, it is ignored

In combination with above you can also specify the ID, GRV, Seller, Type or Group
of the goods you want to display.

To find an item by Stock ID, enter "+" followed by that STOCK ID
E.g. Show stock item 2564, type +2564
To find by all items on a GRV, or an specific line item on a GRV,
enter "@" followed by that GRV number or GRV number, a slash and the line number
E.g.
To show items for GRV# G4556, type @G4556
To show line 5 of GRV# G4556, type @G4556/5

To find by all items received from a specific seller,
enter "/" followed by the seller number.
E.g. To show all goods for seller AB01, type /AB01

To find items by its description,
type "~" followed by the description
E.g. Show all tables ~TABLE

To find all items in a specific group,
type in "$" followed by the group number
E.g. All in group 5, type $5

Click the [BINOCULARS] or press ENTER for selected items to be displayed

MAINTANANCE

Right-click for popup menu.

Print Revised GRV
Will print a GRV
Please note that every time you make a change to a GRV or the items on it,
you will lose all previous changes and will not be able to print the GRV that was printed
prior to this one - in other word, you can only print the NEWEST GRV

SYNCHRONIZE WAREHOUSE
This function will attempt to update all warehouse stock items from this auction.

Set Ready "YES" -
Set item to Ready status
Shortcut Ctrl+Y

Set Ready "NO"
Set item to not ready status
Shortcut Ctrl+Y

Set Group
Set an item to any of the 10 groups (or sections within your warehouse): 0 and 1-9
Shortcut Ctrl+0 to Ctrl9

Withdraw item
Item not in use,
e.g. stolen, lost or withdrawn.
Shortcut Ctrl+W

Reinstate withdrawn item
Reinstate after withdrawn with function above

Duplicate item
Make a duplicate of an item
e.g. You received a table and 6 chairs as one item on your GRV,
but you rather want to sell them as the table, and the six chairs separately
Edit the description and quantities of both the new and original item.

change item
change values of a specific line item
Shortcut F2

Find item
Press "G" a type either the STOCK ID or the GRV/LN to jump to a specific item.

INCOMPLETE DATA - CALL WIHAN

This article is NOT verified or spellchecked

Please click the link below to read the related article.

Export invoices to Pastel
Update from an e-mailed UFZ file
Network setup
Printer setup
DEBTOR SYSTEM
Excel Tips
MEAT Processing Overview
Adding Event Expenses or Income
Change RMLA Rates
How to make a backup
How to get the Beta release
Create an event with lots from another event
How to clear all bids, buyers and prices
Automatically invoice buyers/sellers
Important VAT Notes
How to Update to the newest version
Sending us a FXE
How to do Multi-Owner Purchases
How to install FlexiAuction from a CD (New Customer)
How to move FlexiAuction to another computer
Start capturing lots
Adding a new event
How to Capture a lot
How to add a customer
Assigning buyer numbers
Entering the lot prices
Multiple Buyers
Changing date and currency format
Changing invoice variables
Balancing an auction
Invoice Buyers and Sellers
SUBJECT TO CONFIRMATION
Reprinting Invoices
Making changes to multiple lots
Shuffle Lots
Invoice payment CONTRAs
Main window
Login
Settings
Customers
Requirements
Events
Items/Stock
Users/Clerks
Definitions
Change Log
Working with SA Studbook assistant
Maintain Your Website
Creating pages on your website
Importing Lots From Excel
Working with the Store
Agents
Agent Commission
CRM GUIDE
Delete Generated Files
Setting up Your email in FlexiAuction
How to Stop/Start SQL Server
How to setup you domain at HETZNER
Transaction Summary
Printing cheques on a dot-matrix printer
Change Paytype on issued invoices
Warehouse
Stock Keeping module
License Verification Code
Change company details for document printing

Thank you for visiting our website. Copyright © 2005. All rights reserved.
Wibakor CC 1997/035379/23 T/A FLEXIAUCTION

ID	Each line item in the store will get its own unique identification number, called the STOCK ID, note however it is possible you might have multiples and want it to be sold as a unit, in this case, it will have the same ID. e.g. 6 Chairs, and all 6 have stock ID of 1236
GRV	GOODS REVIECED VOUCHER NUMBER, this might be the number from your paper based GRN book system or a number automatically assigned by the system.
LN	The line item on a specific GRV
GRV/LN	As with the Stock ID above, each line item in the store will ALSO get its own alternative unique identification number, called the GRV/LINE code, note however it is possible you might have multiples and want it to be sold as a unit, in this case, it will have the same ID. e.g. 6 Chairs, and all 6 have stock ID of 234/5
QTY	The quantity on hand of this item in the warehouse
RSV	The reserve price required by the seller for this item (Exc.VAT) for EACH item
RDY	"Y" if item is ready to be auction, "N" otherwise. E.g. needs to be repaired, services or washed
COMM	Sellers Commission % that was agreed to be charged to seller when item is sold Leave as "EVENT%" to use default auction sellers Commission percentage.
GRP	The group an item belongs to in the warehouse. All items is initially received on Group "0", but can then be moved between groups There is 10 available groups (the default "0" and then "1" to "9" You can also think of groups as different sections within your warehouse e.g. The repairs is all in group 9, the valuables is in group 8, etc.
INVB	The last event the item was purchased (by a buyer), with the quantity purchased at that event
INVS	The last event the item was settled at (to the seller), with the quantity settled at that event
GRVQTY	The original quantity that was received on the GRV for this item
STOCKTYPE	The FlexiAuction stock item code used. "LIV" = Loose item with VAT, LIZ = Loose item zero-rated
TYPE1	Goods type description
TYPE2	Goods description for identification, e.g. registration number, serial number ,etc.
LOC	Any item can be at one of these locations at any stage: WH - In the warehouse WITHDRAWN - The item is not available, e.g. lost, stolen or withdrawn Sold -(Event Nr yyyymmdd@xxxx is specified) - ALL items for that line was purchased